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Data Protection statement

Data Protection Statement for Motor Medicals Ltd


Motor Medicals Ltd is committed to ensuring the privacy and protection of personal data. This Data Protection Statement outlines how we collect, use, store, and protect the personal information of drivers who undergo night medical assessments with us. We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Data Controller

Motor Medicals Ltd
International House, 61 Mosley Street, M
[Contact Information]

2. Personal Data Collected

We collect the following personal data about drivers:
– Name
– Date of birth
– Contact details (address, phone number, email)
– Medical history and assessment results
– Driving licence details

3. Purpose of Data Collection

The personal data collected is used for the following purposes:
– Conducting and documenting night medical assessments
– Ensuring the health and safety of drivers
– Complying with legal and regulatory requirements

4. Lawful Basis for Processing

The lawful bases for processing personal data include:
– Consent: Obtained from drivers before conducting assessments.
– Legitimate interests: Ensuring the health and safety of drivers and compliance with legal obligations.

5. Data Retention

Personal data will be retained for one year after the completion of the night medical assessment. After this period, data will be securely deleted or anonymised unless further retention is required by law.

6. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. These measures include:
– Secure storage systems
– Access controls
– Regular data security audits

7. Data Sharing

Personal data may be shared with the following parties:
– Medical professionals involved in the assessment
– Regulatory bodies as required by law

We do not share personal data with third parties for marketing purposes.

8. Rights of Data Subjects

Drivers have the following rights regarding their personal data:
– Right to access: Request a copy of their personal data.
– Right to rectification: Correct inaccurate or incomplete data.
– Right to erasure: Request the deletion of their data, subject to certain conditions.
– Right to restrict processing: Limit the processing of their data under certain circumstances.
– Right to data portability: Receive their data in a structured, commonly used format.
– Right to object: Object to the processing of their data based on legitimate interests.

9. Complaints

Drivers have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if they believe their data protection rights have been violated.

11. Changes to this Statement

We may update this Data Protection Statement from time to time. Any changes will be posted on our website and, where appropriate, notified to drivers.

Contact Us

For further information, please contact us at

By using our services, drivers acknowledge that they have read and understood this Data Protection Statement.